Where Visitor Management System Can be Used

Visitor Management System
Visitor Management System

How many guests were in your office yesterday? And what about last month? You can comfortably answer the first question. But you’ll struggle to get an answer to the second one.

You can only answer it once you pull out the binder that has your guest sign-in sheets or gain access to the old Excel spreadsheet in your drive and count the entries manually. While you have that spreadsheet or binder open, can you provide solutions to these questions?

  • Do you know which staff member each quest met with?
  • Was that sign-in or sign-out time recorded correctly?
  • Are they hiding somewhere in the office? Or which visitor forgot to sign out?
  • How many guests don’t have a time noted when they arrived?
  • How many of the names can you read effortlessly? Or were they typed incorrectly?

Most managers, receptionists, and company owners cannot find solutions to all these simple questions. That is where an Ncheck biometric visitor management system becomes important. This article explores where a visitor management system can be used in your organisation. Let’s find out.

Creative Ways You Can Use a Biometric Visitor Management System

There are numerous ways to use a biometric visitor management system in your company. The main ones include:

Extend Security

You can use a biometric visitor management system at your security checkpoint. Apart from functioning as a receptionist, your biometric visitor management system can also act as a security desk extension.

Your system can help you visually identify anyone who visits your offices. A biometric visitor management system can take and save photos for all guests. These photos can be useful if you encounter a security issue in the future.

Desk Reservations

It’s important to control who is in your office and at what time. This is especially helpful if you’ve got a shared hot-desking or co-working space. A visitor management system allows you to achieve that.

Workers can pre-register for times when they work to complete some tasks in the office. This helps you to know who is in your office and at what time.

Data Analysis

A visitor management system can help you dive deeper into your business’s data. The system can provide you with searchable reports on an on-demand or scheduled basis.

From these reports, you can learn who receives most appointments, how often you get deliveries, and how long your average appointment lasts. You can make smarter decisions for your business’s future if you have this data.

Industries that Can Benefit from a Visitor Management System

This important tool can be used for a vast array of scenarios across different sectors. If your organisation operates a location or building that receives guests, it’s advisable to implement the latest biometric visitor management system. Your business can be:

  • A hotel
  • A transportation centre
  • A government building
  • An office and industrial facility
  • A school
  • A medical facility

There are numerous benefits to using a biometric visitor management system. To enjoy all these benefits, find a top-rated system from an experienced service provider.

Leave a Comment