How to Plan and Host a Virtual Event in London

Plan and Host a Virtual Event
Plan and Host a Virtual Event

Our work mode is not as simple as it used to be before the pandemic. And half of the work has shifted to the virtual and hybrid mode.  That’s why we are also observing the increase in the popularity of virtual events. People are more inclined to attend virtual events in their busy routines. Hence, according to Allied Market Research, the UK virtual event market size has grown significantly and is valued at $3.1 billion in 2019. It is expected to grow more at a CAGR of 13.3% to reach $36.1 billion by 2027. One more interesting fact is that 40% of events held in 2022 were virtual.

So, if you are looking forward to hosting a magnificent virtual event, we have a brief guide for you, plus the solution as London virtual event production services that will take care of all your events.

How to Host a Virtual Event in London – 4 Steps Guide

Virtual events are almost the same as planning Live events, except for a few things.  For instance, you don’t need catering services for the audiences. On the other hand, you may need IT equipment to turn your event into a successful one. To help you host a virtual event, we have compiled a step-by-step guide for your help.

Step 1: Decide on a Virtual Platform for your upcoming Event

Like a live event, you’ll need a place to host your virtual event online. Fortunately, there are plenty of them, such as Vimeo, Google Meet, YouTube, and Zoom. But you need to pick one that meets your specific requirements.

You should pick a virtual event platform that:

  • Offers customization
  • Provides space for a large audience
  • Has audience engagement tools

Step 2: Choose a Venue for the Event

A virtual event can be hosted anywhere, but choosing a venue according to your events is best. This also depends on your industry or niche and audience. Alos, whether you are hosting a virtual event for marketing or collaboration purposes.

Step 3: Market your Event on all Possible Platforms

Make sure your target audience knows about your work. For this purpose, you have to market it effectively by creating a custom page for visual event work and even running marketing ads.

Step 4: Increase the Quality of your Event

Last but not least, to ensure your virtual events work, plan and set up a high-quality virtual event in London.  For this purpose, you have to set up all the needed equipment for high quality and better connectivity.

Aspects to Keep in Mind Before You Host a Virtual Event

That was an easy guide to help you plan out the event’s work easily. But when we talk about virtual events, it is not enough; there are many other technical aspects you have to take care of, too.

Below are some of the basics you have to take care of.

  1. Ensure that your platform is reliable.
  2. Ensure attendees can access the necessary equipment like a laptop, mobile, headphones, etc.
  3. Cross-check the whole system to resolve potential issues before the virtual event starts.
  4. Have a plan and quality assurance team in place to face any challenges that may arise during the event.

Hire An Experienced Event Production Company

Partnering with a professional event production company is an easy way to ensure that your event achieves its goal. By joining hands, you can cut all the hassle short and focus on your event’s motto. It’s a good way to avoid management issues, but always hire renowned virtual and hybrid events organizers in London.

The London-based EMS Events has 25+ years of experience in event production. The best thing about them is they can take care of all the production work. From the planning, coordination, and execution work of your events, they will handle them all. Plus, their quality control team is capable of handling all unexpected issues during the event.

Ems Event Works the Best for you!

This event production company provides all the services that are required for a successful virtual event. Due to their extensive experience in event technology and efficient management, they have successfully hosted a number of huge events in the last 25 years. They offer advanced audiovisual equipment and innovative event production trends to ensure every virtual event works best. They also provide customized events production services to meet the specific needs of every client.

EMS Events can:

  • Create a fully immersive virtual environment
  • Facilitate seamless live-streaming.
  • Integrate interactive features.

What Makes EMS Events Different?

EMS Events provides a range of digital solutions, including interactive activities. For example, polling, live Q&A, and live video streaming for a remarkable experience. Their team will help create a unique and engaging virtual event that your guests will experience.

Furthermore, you have to plan to engage your attendees and create a fun and interactive environment. Do not forget to send out reminders and notifications to ensure that all attendees know when and where the event is taking place. Stay prepared to follow up with attendees after the event. Lastly, Here are a few extra benefits of outsourcing your virtual event production:

  • Time and money-saving
  • Having a team of experienced professionals means you do not have to worry
  • Getting more time to focus on the objective of your event.
  • Getting confidence that your event will be well-served.

Finally, the decision of whether or not to outsource your virtual event production is up to you.  But to make the right decision, you must carefully weigh the pros and cons.  Then, decide on what’s best for your event and reputation.

Bottom Line

At last, if you want to host a huge and sound virtual event in London? And you are facing some constraints like timings or cost. Try this brand that will take care of everything about the event, from the event platform to content marketing. An increasing number of national and global events are now using the technology and going for virtual platforms, driven by the advantages of logistics, finances, and success rate. Also, with the number of innovative avenues, participants can interact and engage in meaningful engagement. The choice is yours!

Leave a Comment